485th TMW Alumni Association Meeting Minutes --- June 2004

485th TACTICAL MISSILE WING ALUMNI ASSOCIATION

P.O. Box 339

South Montrose, PA 18843-0039

1. CALL TO ORDER:

Because of the absence of President Ron Mitchell, Vice President Dan Clark called the meeting to order in the Winrock Inn, Albuquerque, NM, at 1630 on 12 June 2004.

2. ROLL CALL:

Members present:

Dan Clark, Vice President

Cal Chasteen, Director

Barbara Clark

Karen Chasteen

Fred Miller

Marilyn Miller

Stu Flood

Susan Flood

Frenchy Norman

Red Norman

Brian Cantu

Frank Riley

Cynthia Riley

Don Williams

3. READING OF THE MINUTES OF THE PREVIOUS MEETING

Dan Clark read the minutes of the previous meeting. On a motion made by Don Williams and seconded by Cal Chasteen, the minutes were approved as read.

4. COMMUNICATIONS:

The Secretary and previous reunion hosts continue to receive advertisements and emails offering to host reunions.

Vice President Clark read a messaged received from Mike Slifka expressing his regrets that he was unable to attend the reunion in Albuquerque.

Vice President Clark also read a message for Secretary John Rudzianski communicating his regret at not being able to attend the reunion this year due to medical problems.

Cal Chasteen read a card from Eileen Deppe, expressing her thanks for flowers that the Association sent during her recent hospitalization.

5. TREASURER’S REPORT:

Don Williams read the Treasurer’s Report:

TREASURER’S REPORT: A/O 5/31/04

Previous balance: Checking Acct. 2/7/03 466.42

Deposits (Income) Checking 3/17/03 – 5/24/04

Memberships/dues 1,295.00

TMW Memento Sales 867.00

2003 Reunion refund 80.00 2,242.00

2,708.42

Bills Paid (expenditures/xfers - since last meeting)

1002 CD No.08 3/14/03 $ 1,000.00

166 Postmaster (PO Box) 66.00

167 Elk Lake Fire Co. (cy newsltr.) 60.00

168 Postmaster (mail newsltr.) 40.00

169 Craige’s Store (UPS mementos) 6.09

170 Postmaster (mail post cards) 25.30

171 Lily Pad (flowers –Deppe) 73.60 (1,270.99)

Checking Balance A/O 5/31/04 1,437.43

Purchase CD No. 808 3/14/03 1,000.00

Interest income CD No. 808 thru 3/14/04 15.25

1,015.25

Rolled over into CD No. 431 3/14/04 1,015.25

(3yrs 2/3/4%)

Previous Balance Savings Acct 12/31/03 315.33

Interest income thru 5/31/04 3.54

Savings Account Balance A/O 5/31/04 318.87

TOTAL ASSETS 5/31/04

Checking $ 1437.43

Savings 318.87

CD No. 431 (3yr 2/3/4%) 1,015.25

2,771.55

Respectfully submitted,

John Rudzianski, Treasurer

On a motion made by Fred Miller and seconded by Frenchy Norman, members present approved the Treasurer’s Report. Dan Clark audited the balance sheet after the meeting and found no discrepancies.

6. BILLS:

Vice President Clark enumerated several charges incurred on behalf of the Association by Secretary John Rudzianski. It was also noted that Fred Miller would be reimbursed for out of pocket expenses associated with the Albuquerque reunion.

On a motion by Don Williams and seconded by Stu Flood, the membership approved payment of the outstanding expenses.

7. REPORTS OF COMMITTEES:

Reunion Committees:

Fred and Marilyn Miller reported on preparations made for this year’s reunion. The members expressed their thanks to Fred and Marilyn for the superb job of hosting.

Dan and Barb Clark agreed to be primary hosts for the 2005 Reunion to be held at Cheyenne, WY. Frenchy and Red Norman agreed to assist. Dates of the 2005 Reunion to be determined.

8. OLD BUSINESS:

Dan Clark reviewed status of 485TMW Association merchandise. Several members expressed interest in purchasing merchandise and it was noted that items could be ordered off the website.

It was also agreed to investigate the possibility of commissioning a new coin for the Association. Frenchy Norman agreed to research the issue. Cal Chasteen agreed to assist as necessary.

There was also discussion of commissioning a new lapel pin for the Association since the supply of 10-year anniversary pins is exhausted. It was agreed to request Secretary Rudzianski to inquire about a minimum order of lapel pins with modified inscription to read “485th TMW Alumni Association”.

9. NEW BUSINESS:

Vice President Clark introduced the concept of establishing an “Executive Director” position for the Association (similar to the Association of Air Force Missileers). This would be an unpaid position, at least in the beginning, but a plan for reimbursing out of pocket expenses associated with attending reunions and certain other expenses could be worked out.

The discussion was tabled and it was suggested that the concept be communicated to the membership by newsletter to be discussed in greater detail at the 2005 Reunion.

10. ELECTION OF OFFICERS:

The Association had three officer/director positions coming open in 2004; President (4 year term), Vice President (4 year term), and Director (6 year term).

Fred Miller nominated and Cal Chasteen seconded the nomination of Dan Clark for President. There were no other nominations and Dan Clark was elected by acclamation.

Cal Chasteen nominated and Dan Clark seconded the nomination of Frenchy Norman for Vice President. There were no other nominations and Frenchy Norman was elected by acclamation.

Karen Chasteen nominated and Fred Miller seconded the nomination of Bill Albro to serve another term as Director. There were no other nominations and Bill Albro was elected by acclamation in absentia. President Clark agreed to contact Bill Albro to determine his willingness to serve.

11. FOR THE GOOD OF THE ASSOCIATION:

No items to report.

12. RECEIPTS FOR THE ASSOCIATION:

Memberships $__610____

Raffle $___65____

Donation $___65____

TOTAL $__740____

13. ADJOURNMENT:

On a motion made by Don Williams and seconded by Barbara Clark, President Clark adjourned the meeting at 1730 hours.

Presented to the Secretary:

Respectfully submitted,

John Rudzianski

Secretary/Treasurer